How to Print an Email from Mail app and Outlook in Windows 11/10
In thіs post, we will help you with how to print an email from the Mail app and Outlook in Windows 11/10. Windows Mail app and Outlook desktop client come with a lot of interesting features or options. You can backup emails or export emails, add a signature, set automatic replies, and more. Sometimes, we also need to take print of emails. And like any other best free email client, the Mail app and Outlook have a built-in option to print an email.
You can choose if you want to generate a hard copy of your email, print email as a PDF file using the Print to PDF feature of Windows 11/10, save email as an XPS format file using Microsoft XPS Document Writer, etc.
Print an email from Mail app in Windows 11/10
Here are the steps to print an email from the Windows 10 Mail app:
Open Mail app using the Search box, taskbar icon, or any other waysAdd an email account from which you want to take a print. If the account is already added and there are multiple accounts in the Mail app, then select an account from the left sidebarSelect or open an emailClick on the Actions icon (three vertical dots) available on the top right cornerClick on the Print option to open the Printer window. You can also simply use the global hotkey Ctrl+P to open that windowClick on the drop-down menu available for the Printer sectionSelect a printer. You can also use Add a printer option in that section if your printer is not added alreadySet options like page orientation, number of pages (all, current page, or custom range), paper size, and more. Or else, you can continue with the default optionsClick on the Print button available on the bottom left side.
This will print the selected email.
Print an email from Outlook in Windows 11/10
Like the Mail app, you can also use Outlook to save email as PDF or generate a hard copy. Just follow some simple steps:
Open Outlook desktop client from Start menu or Search boxAdd an email account (if not already). If multiple accounts are added, then select an account using the left sidebarSelect an email that you want to print. You can also select multiple emails for printingClick on the File menuClick on the Print option to open the print panel. Or else, use the global hotkey Ctrl+PIn the Print panel, select a printer using the drop-down menu. You can also add a printer if your printer is not on the listSet Print options like page range, number of copies, print style, and moreClick on the Print button.
It will print the email(s) and you can use the output as you want.
Hope this is helpful.